What and who is the ECEIM Board?
The people in the Board are called “officers” of the ECEIM and are elected by secret ballot by all Diplomates during the Annual General Meeting (AGM). The ECEIM Board consists of five ECEIM Diplomates and the immediate Past president. An officer is elected for a term of three years. As all officers of the College and members of the committees, they serve the College on an honorary basis and receive no payment, except reimbursement of their expenses.
The Board meets 2 times yearly, usually before BEVA and ECEIM congresses and the has web meetings as needed. Furthermore, the officers of the Board have regular telephonic and email contacts for other issues year-round.
The Board is the executive group of the College. It considers all the business and policies pertaining to the affairs of the College. The Board is responsible for generating strategic plans and for overseeing the operational delivery of these plans by the various Standing Committees of the College. It appoints Standing Committees, selects the time and place of meetings and determines the fees for application, examinations, registrations and other fees. It directs the management of funds held by the College.
Officers of the Board are contact persons not only to the Chairs of the committees and committee members, but also to all ECEIM Diplomates. Proposals to improve procedures and contents of the College as well are welcome and should be directed to the Board. Perceived difficulties or problems should be reported to the Board early on, so pro-active measures can be taken and amicable solutions can be found. However, the Board has to consider and act upon charges against Diplomates for alleged offences against the Constitution and Bylaws of the College or charges of unprofessional conduct and has the authority to recommend the expulsion of a Diplomate for grievous offences.
The President presides at the meetings of the College, preserves order, regulates debates, appoints Committees not otherwise provided for, announces results of elections and performs all other duties legitimately pertaining to his/her office. The President and past-President are the ECEIM representatives at the yearly, obligatory meetings of the European Board of Veterinary Specialisation (EBVS) and are members of the ACVIM Liaison committee. The president is ex-officio member of several committees. He/she shall serve for three years and – according to our constitution – may not be reelected directly into the same office.
The Vice-President performs the duties of the President in his/her absence or inability to serve. The Vice-President shall, in general, succeed to the presidency when that office falls vacant. Other tasks are arranging the Consensus Statements, ex-officio membership in several committees (like scientific committee or congress committee) and participation in special projects.
The secretary attends to the correspondence of the College; he/she is the contact person for Diplomates, residents and all others interested in ECEIM, who are unsure who else to ask. Preferably, inquiries should be sent by mail. The secretary will forward them or try to answer directly. The more formal tasks of the secretary are that he/she keeps the minutes of the College digitally. He/she attends to the annual report for EBVS, and composes the Agenda for all meetings.
The treasurer advises the President on budget matters, arranges for safekeeping of all funds, draws vouchers, pays bills and expenses, and submits a written financial statement to all members at the AGM. He/she shall keep full and accurate books of account, containing a record of all money received and expended; such books shall be the property of the College and open to the inspection of the authorised officials at all reasonable times and places. He/she submits yearly a full report to the College’s official accountant for submission to official tax services. Furthermore, the treasurer keeps annually lists of Diplomates, both practicing and non-practicing. He/she keeps an updated address list of all Diplomates and provides up-to-date addresses to JVIM for each JVIM issue. He/she takes care of updating the website.
The member is important to broaden the Boards perspectives and actively takes part in discussions and in finding solutions. He/she participates or guides several projects. An example is the congress application procedure, which has been refined and formalised in 2012.
The Past President advises the president and Board. He/she is the ‘memory’ of the Board to maintain continuity. He/she is the delegate for EBVS meetings together with the President.